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Hello Advising Network, |
It’s that special time of year again!
The fresh academic year is always filled with excitement and is a great time to remember that your support promotes success, shapes futures and transforms lives.
Check out the information below for updates, upcoming dates and information to share with your students.
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Academic Advisement Report
The start of term is a great time to remind students about the Academic Advisement Report (AAR). Information to share with students is available at the bottom of this newsletter.
The AAR is a tool for undergraduate students designed to:
Track completed, current, and required courses.
Assist and plan for course selections and meet degree requirements.
Verify the accuracy of their academic record, including transfer credits and course exceptions.
Stay updated on curriculum changes.
Ensure course choices align with curriculum and graduation eligibility requirements.
For more information, check out the Academic History Admin View Job Aid and materials from the workshop on using Academic Advisement Reports effectively.
Transferring Between TMU Programs
Students often ask how to switch majors or programs, and which courses will apply towards the new TMU program they wish to transfer to. If a student wants to transfer to a different program (e.g. Business Management to Biomedical Sciences), they must submit a TMU Application. If a current student is in a program that offers a choice of program plans (majors), they may be able to request a plan change (e.g. BA English to BA Sociology).
The MyServiceHub Support website provides detailed instructions on how to change your plan/major. If students have questions about applying for a new program, the ServiceHub can advise them on how to apply.
Transfer credit applications are only for courses completed at other institutions. TMU students who internally transfer to another program do not need to apply for transfer credits for previously completed TMU courses, including courses completed at The Chang School. Once matriculated into the new program, students can run their Advisement Report to determine how the courses they’ve previously completed (including Chang School courses) are being used to fulfill their new program requirements. If there are courses listed under the Non-Applicable section of the Advisement Report, consider submitting a course exception.
Students who received transfer credits towards their former program should contact the Transfer Credit Unit (tcredits@torontomu.ca) to have those credits reassessed and applied toward their new TMU program. Find more details about internal Toronto Metropolitan University course transfers.
Student CommunicationsUndergraduate students receive three emails from the ServiceHub helping them to prepare for the fall term.
Emails were also sent to all Law School students on August 14 and Graduate Studies students on August 25 with information on preparing for the fall term.
Confirming Attendance for Fall
Each fall, the RO takes steps to confirm that students are planning to attend for the upcoming school year. These proactive measures remind students to formally withdraw if they do not intend to continue, since students remain academically and financially responsible for any course enrolments created through course intentions unless they withdraw.
As part of these activities, students logging into MyServiceHub will receive a pop-up message from August 12 to September 12 asking them to confirm one of the following:
I am planning to attend Toronto Metropolitan University.
I will be on a co-op work term, internship, or exchange.
I will not be attending and understand it is my responsibility to withdraw from my program.
Students who are not attending must be advised to follow the correct withdrawal procedures. Note that new students may cancel their admission or defer their application until the first day of classes.
Dean’s List AwardThe Dean’s List award will be assessed for the spring/summer term based on the following criteria:
Full-time program students: Completed 4 billing units in the spring/summer term, and met all of the other award criteria.
Part-time program students: Completed 4 billing until over the 2024-2025 academic year (i.e. fall 2024, winter 2025 and spring/summer 2025 terms), and met all of the other award criteria.
Eligibility will be assessed by the second week of September. Requests for special consideration may be submitted via the Dean’s List Special Consideration Form. Please note that for students graduating in the fall, these requests must be submitted by the third week of September.
Visit the Dean’s List Landing Page and Dean’s List Award Overview for details.
Staffing UpdatesManager, Student Financial Assistance: En Sulkin will be leading the SFA team until June 2026.
Manager University Scheduling and Exams: Alyssa Ficaccio will be joining us temporarily while Carly Basian is on leave.
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Departments should update instructor placeholders to real names and update instructor assignments in TAI as soon as possible. Please remember to get Chair and Dean approvals.
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AwardSpring opened to students.
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First day of fall 2025 term classes for full-time and part-time undergraduate programs.
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Last day for student access to add/swap undergraduate fall 2025 classes.
Last day to drop fall 2025 undergraduate classes to be eligible for a full refund, if a course drop results in a lower fee range. The refund deadlines for Chang School are different.
Last day for students with a probationary standing to establish a probationary contract for the fall 2025 term. Note: Probationary students who fail to establish a probationary contract for the term will be dropped from their courses by their department/school.
Last day for students to select/adjust their course intentions for winter 2026.
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Until Wednesday, September 17
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Guaranteed Entrance Scholarships and Renewable Scholarships will be continuously posted to student accounts. Award amounts are split between fall and winter terms.
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Department and Faculty-wide awards will open on a rolling basis.
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Deadline for students who do not receive the first instalment of their entrance scholarship in their student fee account to contact awards@torontomu.ca.
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Deadline for Guaranteed Entrance Scholarship recipients who are registered with Academic Accommodation Support, and required to take a reduced course load as part of their academic accommodation plan, to self-disclose their reduced course load accommodation
in confidence at awards@torontomu.ca.
A reduced course load is less than 80%, or less than 4 billing units per term.
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September 29 - October 13
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University-wide award applications open in AwardSpring.
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Curriculum Advising - Key Graduation Dates
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Last day to submit a name change to appear on all spring/summer term graduation
(fall convocation) information, including award document.
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Last day to clear all outstanding academic graduation requirements to be eligible for graduation from spring/summer 2025 term (for fall convocation ceremonies).
Last day to cancel an application to graduate from spring/summer term (for fall convocation).
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Spring/summer 2025 graduation term eligibility status confirmations emailed to students (for fall convocation ceremonies).
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Last day to clear all financial and other obligations to receive an official award document at the convocation ceremonies.
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Supporting Tests and Exams
Wednesday, October 1, 11 - 12 p.m.
Join representatives from the TMU Test Centre (including the Accommodated Test Centre and the Make-Up Test Centre, and the Office of the Registrar for an informative presentation and Q&A session. Whether you're supporting students, hiring invigilators, or supporting faculty with final exams in the large, shared venues, this is a great opportunity to get your questions answered.
Register for the tests and exams workshop.
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Academic Consideration Requests (ACRs) & Academic Grade and Standing Appeals
Thursday, October 9, 10 - 11 a.m.
Join representatives from the Senate Office and Registrar’s Office to discuss ACRs and academic grade and standing appeals from an academic administrator’s or advisor’s perspective.
This session is an informal discussion where you can ask questions and share any issues you’ve encountered.
Register for the ACR Q&A.
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Navigating Academic Integrity Processes: What Advisors Need to Know
Wednesday, October 15, 1 - 2 p.m.
When a student shares that there is a suspicion of academic misconduct under Policy 60, academic advisors are often a trusted first point of contact. This workshop will explore how the Policy 60 Academic Integrity process may affect the advising role and interactions with students, and will equip advisors with the knowledge, resources, and language needed to support students with confidence and clarity. Register for the academic integrity workshop.
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For You to Share With Your Students |
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Here are some resources you can copy and paste into your student communications, including an email template kindly shared by Academic Coordinator, Niki Makropoulos.
Advisement ReportThe Advisement Report is a tool for undergraduate degree students that shows the courses you have taken, are enrolled in, and are needed to graduate. Learn how to view your Advisement Report.
Complete the TMU Readiness Quiz: Your first step to success!
First-year students, how are you feeling about your experience at TMU? Take the TMU Readiness Quiz. This quick 10-minute quiz helps you assess your preparedness, connects you with your Student Success Navigator and valuable resources. Complete it by October 12 for a chance to win a $100 OneCard top-up or a TMU sweater!
Questions? Email studentsuccess@torontomu.ca.
OneCard
One of the most important tools you’ll need at TMU, your OneCard serves as your official university identification and:
Grants you building access.
Is your library card and your gym membership.
Is needed for printing and photocopying on campus.
Is used for your meal plan and can be used for other food purchases.
Can get you discounts, athletics tickets and more.
Digital OneCards can be set up on your mobile device and is a convenient, safe and secure way to access university services, enter campus buildings and pay for products and services.
You’ll still need to pick up a physical OneCard.
While you’ll primarily use your Digital OneCard across campus, students are also required to pick up a physical OneCard. You will need your physical OneCard for identification during in-person assessments, like exams. Your physical OneCard can also be used as identification if the mobile device containing your Digital OneCard is unavailable.
Scholarships and Awards
View and apply for all awards, scholarships and bursaries available at the university in one convenient spot on AwardSpring! Check out more information about scholarships and awards.
Students registered with Academic Accommodation Support
Students who are registered with Academic Accommodation Support and required to take a reduced course load as part of an academic accommodation plan can disclose this information in the qualification section of the general AwardSpring application to qualify for all award opportunities they may be eligible for. A reduced course load is less than 80%, or less than 4 billing units per term.
Students who qualify for renewable entrance scholarships and are required to take a reduced course load as part of their academic accommodation plan must self-disclose their reduced course load accommodation in confidence at awards@torontomu.ca by September 26, 2025.
Sending Email to Faculty and Administrators
Make your communications to faculty and administrators clear and professional using an email template.
Looking for Tips and Insights on the Student Experience?Follow us on Instagram, TikTok, and YouTube!
Future students: @ChooseTMU
Current students: @StudentLifeTMU
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Academic Accommodation Support
Academic Accomodation Support (AAS) supports students with disabilities. AAS works with the TMU community to create inclusive learning environments, reduce barriers and promote accessibility. By providing education, programming and services to students and faculty at TMU, we help develop academic accommodations and build skills.
Each semester, students must:
Send their accommodation plan
Book their accommodated tests
Request use of their accommodation
New: AAS has simplified the deadlines by moving away from “business days” to a straightforward calendar day count.
Deadline to Register with AAS: October 31, 2025
Tests / Midterms / Quizzes Booking deadline: 7 days before the test (previously 10)
Late submissions for consideration (not guaranteed): up to 5 days before the test (previously 2 business days between the booking date and test date. The booking date and test date don’t count).
For more detailed information and deadlines check out the full AAS Advisor Newsletter or these helpful links:
How to register
Accommodated Test Centre
Referring students to AAS
Contact AAS
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Academic advisors are the foundation of student success! Thanks for all the great work that you do.
Wishing you a fantastic academic year 💫
Michelle
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